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Course Outline

Introduction to ChatGPT and Fundamentals of AI

  • Comprehending AI and natural language processing
  • Capabilities and limitations of ChatGPT
  • Accessing ChatGPT: Free versus subscription plans

Using ChatGPT for Report Summarization

  • Techniques for summarizing large volumes of text
  • Differences between extractive and abstractive summarization
  • Practical exercise: Summarizing meeting notes and policy documents

Using ChatGPT for Brief Preparation

  • Generating executive summaries
  • Structuring concise and professional briefs
  • Practical exercise: Crafting a one-page brief from a detailed report

Using ChatGPT for Administrative Communication

  • Drafting professional emails and memos
  • Refining tone, clarity, and conciseness
  • Practical exercise: Rewriting administrative correspondence

Task Optimization with ChatGPT

  • Automating repetitive text-based tasks (e.g., reminders, follow-up messages)
  • Creating templates for common administrative requirements
  • Practical exercise: Developing reusable prompts for daily tasks

Productivity Enhancement Techniques

  • Strategies for saving time with ChatGPT
  • Organizing and prioritizing tasks using AI
  • Practical exercise: Setting up AI-assisted workflows

Integrating ChatGPT into Office Workflows

  • Utilizing ChatGPT alongside office tools (Word, Excel, Email)
  • Best practices for ensuring accuracy and reliability
  • Practical exercise: Streamlining daily administrative tasks with AI support

Summary and Next Steps

Requirements

  • Basic computer literacy
  • Prior experience with word processing software
  • Familiarity with email platforms and online collaboration tools

Target Audience

  • Administrative personnel
  • Office assistants
  • Professionals looking to employ AI tools for improved productivity
 14 Hours

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