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 Duration 14 hours

Course Outline

Foundations of ChatGPT and AI

  • Grasping the concepts of AI and natural language processing
  • Identifying the capabilities and limitations of ChatGPT
  • Accessing ChatGPT: comparison of free and subscription tiers

Utilizing ChatGPT for Report Summarization

  • Methods for condensing extensive documents
  • Differences between extractive and abstractive summarization
  • Practical session: summarizing meeting minutes and policy guidelines

ChatGPT for Creating Briefs

  • Generating executive-level summaries
  • Crafting briefs that are both concise and professional
  • Practical session: developing a one-page brief from a comprehensive report

ChatGPT for Administrative Correspondence

  • Writing professional emails and internal memos
  • Refining tone, clarity, and brevity
  • Practical session: rewriting administrative communications

Optimizing Tasks with ChatGPT

  • Streamlining repetitive text-based tasks (such as reminders and follow-ups)
  • Developing templates for standard administrative requirements
  • Practical session: creating reusable prompts for routine duties

Techniques for Boosting Productivity

  • Strategies for saving time with ChatGPT
  • Organizing and prioritizing tasks with the aid of AI
  • Practical session: establishing AI-assisted workflows

Embedding ChatGPT into Office Processes

  • Integrating ChatGPT with office applications (Word, Excel, Email)
  • Best practices for ensuring accuracy and reliability
  • Practical session: simplifying daily administrative tasks with AI assistance

Recap and Future Directions

Requirements

  • Foundational computer literacy
  • Proficiency with word processing software
  • Competence in using email and online collaboration platforms

Target Audience

  • Administrative team members
  • Office support staff
  • Professionals aiming to leverage AI tools for productivity

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